Stallholder & Food Vendor EOI - 2026/2027 - Moonee Valley Festivals and Events


Moonee Valley City Council Festivals & Events
Vendor, Stallholder & Activities Expressions of Interest

Register your details below to join (or remain on) Council's Vendor & Stallholder database and to be considered for future events. Potential events include our summer suite of events along with other Council-run events throughout the year.

Carols in Queens Park 5 Dec 2026
Carols in Queens Park is one of Moonee Valley’s most loved events. It is a free community-focused event hosted by an MC and the audience is encouraged to join in the community singing carols. Audience attendance is between 5,000 7,000 annually 

Twilight Concert at Lincoln Park 20 Feb 2027
The Twilight Concert is a free community event running from 16:00 – 21:30, featuring three bands with a well-known headliner, food trucks, kids’ activities, and an expected attendance of over 8,000 people. 

Moonee Valley Festival 14 Mar 2027
This flagship, free, family‑oriented community event will take over the full footprint of Queens Park, Moonee Ponds, attracting approximately 10,000–15,000 attendees across one daylight‑only day. The event features three stages, live and headline music acts, 20 food vendors, 100 market and information stalls, roaming entertainment, free activities, and a formal Citizenship Ceremony with the Mayor, Councillors, and VIP guests. 

If you have previously submitted an EOI to us, you can login to the form below to bring up your existing details and then update these. If you're new, please fill in all required fields.

We are looking for:

  • Food & Beverage Vendors including food trucks, community caterers and restaurant pop-ups
  • Community groups or local businesses offering services, information, activities or workshops
  • Artisan and craft stallholders selling handmade products, art and craft, pre-packaged food and beverages for takeaway or other goods for sale

If you have any questions or would like to discuss your idea before applying, please get in touch with us via MVCCEvents@mvcc.vic.gov.au. You can also email this address if you have any issues accessing the form, to request an alternative version or to seek assistance with your application.

Submissions close on 31 July and applicants will be notified of their outcome by Thursday 31 October 2026.

The MVCC Festivals & Events team will be in touch to discuss your submission in detail if there is a suitable spot available at one of our events. More information regarding the event program will be provided to applicants as event details are finalised, including site fees and any infrastructure hire costs.

Name of Stall/Vendor Name
Which category are you applying for?
Please advise us of what you are selling. 
Cuisine?
About You
Email
If you submitted an EOI for last year's summer season, enter the same email address here to bring up your details.
Company Name
First Name
Last Name
Mobile
Street Address
Suburb
State
Postcode
How are you connected to Moonee Valley?
Do you identify with any of these groups?
About Your Business
Please upload your proposed menu with prices
(MAX SIZE 3MB)
PDF files preferred
OR provide three examples of menu items and their prices
Noting if you offer options for various groups e.g. vegetarian, gluten free, etc.
Please describe the type of products you sell or proposed activity
What dietary requirements do you cater for?
Please upload a photo of an example product and previous stall (if applicable)
(MAX SIZE 3MB)
JPG and PNG files accepted.
Have you participated in previous Moonee Valley City Council events?
If other, let us know which one/s?
This information will be kept private according to our privacy statement.
Do you have any access requirements?
Application Details
Which event are you applying for?
What is your set up?
If other please state
Greater than a 6x3 stall size will be handled at a case-by-case basis.
Size of site required
Please add size of site here
Do you require power or do you have your own?
How much power will you require?
Please add power requirements here
Additional Requirements
Do you have additional requirements for your stall?  E.g. Additional space for storage, pizza oven, special access requirements etc.
Please also note any specific bump in/out requirements, like if you require vehicle access to unload stock.
Do you hold Public Liability Insurance?
All stallholders and vendors must hold Public Liability Insurance with $20 million cover. If your application is successful, you will be required to provide a copy of this.
If you are a community applicant and do not hold Public Liability Insurance, you may be eligible for cover under Council's insurance; this will be discussed on a case-by-case basis.
Social Media Information
Website address
Facebook page
Instagram page

Agreement
By submitting this form you agree to join Council’s Festival & Events Vendor & Stallholder database. We will only contact you to discuss participation in various events and you can request to have your details removed at any time by emailing eventsandactivations@mvcc.vic.gov.au.

Privacy Collection Statement
Your business and personal information is being collected by Moonee Valley City Council (Council) for the purpose of registering your interest in Council’s festivals and events. Your information will be stored in Council’s record management system and used to identify you when communicating with Council about the event. The information provided will be used to assess your application and managed in accordance with Council’s policies and procedures, and we will not disclose your personal information without your consent, except where required to do so by law. For further information on how your personal information is handled, refer to Council’s Privacy Policy at Privacy Policy - Moonee Valley City Council (mvcc.vic.gov.au) or email privacy@mvcc.vic.gov.au. 

If Successful 
If you are successful you are required to submit a statement of trade if applicable.